The datasheets you'd run, the pages your audience and team would use, the agents on each channel, the workflows that do the work — and how a single day runs through it. Grounded in what you already have live today.
01
The system at a glance
People
ApplicantsFoundersContributorsArtistsForum guestsATF Core / Team
Nothing sends, charges, or posts without your yes; every action is logged and reversible.
07
People & roles — the access model
Role
Sees
ATF Core
Everything — data, billing, settings, all portals
ATF Team
Operations — Inbox, pipeline, events, digest; no billing settings
Reviewer
The Review portal and applications only — not billing, not settings
Public
Apply, Register, Subscribe, and Landing pages only
Login runs through your existing ARTIFACT Review Login; new reviewers self-register and receive the Reviewer role automatically.
08
Marketing Hub — growth for the Forum & Journal
Point the Hub at artifactfutures.com and the Journal. It researches your audience, generates a coordinated campaign (LinkedIn + TikTok + email) for the next Forum or issue, schedules it across the run-up on a campaign calendar, and reads engagement back — so the room stays curated and full without a marketing hire.
09
The demo — a day in the system
Reviewer's AssistantReview portal · internal
A
Line up interviews with this week's strongest applications.
Ranking 10 passes against your thesis…
Three are ready, each with a one-paragraph read. I've drafted invites and can book them as Google Meets — nothing sends until you approve. [ Review · ✓ Approve & send ]
TUE · 9:14
A founder submits on the Apply page. The Spark Concierge files it into Applications and answers two questions from your thesis in AI Drive.
TUE · 9:15
Screen & Rank scores and tags it against your current 10 passes.
TUE · 11:00
In the Review portal, the Reviewer's Assistant surfaces this week's three strongest with reads. You approve.
TUE · 11:01
Schedule Interview books three Google Meets, adds them to Calendar, emails invites in your voice. Sent only after your approval.
THU · after the call
Transcripts file themselves onto each application. Your team records the IC decision; on a yes, Record IC → Onboard drafts the welcome and the founder becomes a Contact, linked to a future Journal feature.
FRI
Issue First-Cheque Invoice sends via Stripe (one confirm). The Events Agent WhatsApps next week's Forum guests; the Marketing Hub publishes the Forum's LinkedIn post.
MON · 8:00
The Weekly Digest lands: new applications, interviews booked, registrations, invoices paid.
One system, one data core, four agents, six workflows — run by a team that never leaves the seat.
10
Build order
Phase
Timeframe
What we stand up
1 · Activate the Spark loop
Days–weeks
Spark Concierge + Reviewer's Assistant, Screen & Rank + Schedule Interview, live pipeline dashboard, weekly digest. Uses your existing sheet, pages, login, and Stripe toolkit.
2 · The crossings & Journal
Weeks
Contacts core linking all pillars; AI Drive knowledge base; Journal Agent + editorial pipeline + Subscribe page; IC → Onboard and Invoice workflows
It wires up what you've already built — your Spark sheet, your Apply and Review pages, your login, and your installed Stripe toolkit — into a running loop with agents and workflows on top.